Effective Project Team Membership

"Many projects fail because the Team cannot work effectively together and do not know how to pool and build upon their combined expertise and perspectives."

This workshop provides project team members with a wake-up call in what it means to belong to a project team; an overview of their role, challenges and accountabilities; and an understanding of what it takes to progress a project through to a successful conclusion. Practical sessions introduce the Project-Change Frame® tools and documents, so that on joining a project team, new members are comfortable with and committed to the process, and can be immediately effective.

Workshop outline

Gives details of all the standard sessions, however we are always happy to customise this workshop to meet your specific needs.

Duration

This is a one-day workshop

Target participation

Project team members. This event is particularly effective in ensuring that employees involved in projects rapidly gain a common language and shared tools and techniques, and in paving the way for project leaders to be supported effectively.

Support materials

To accompany this workshop, delegates receive 'Mastering Change through Project Management', a comprehensive guidebook complete with toolbox. Lively, practical and comprehensive, it offers an unequalled depth and breadth of knowledge, skills and tips designed to provide on-going support through each step of the project's journey. A link to our website provides to access invaluable templates for immediate use.

This valuable resource is available in either printed or electronic format.

Ongoing development

Workshop Outline

Introduction

A lively, fast-paced introduction that sets the tone and grabs immediate attention and interest. Includes: review of agenda, ground rules, and expectation-setting.

The scene is thus set for a challenging learning experience which requires participants to be fully present, prepared to explore and experiment with concepts, practice skills and to give and receive feedback with colleagues.

The Project-Change Frame®, players and guidebook

Participants explore the Project-Change Frame®, support materials and players, ensuring a common understanding of the definition of a project and the journey a project needs to take to secure success.

The project team and communications

This session explores why effective team working is vital for success, the different levels of membership, and the challenges and benefits of working together. The team also examine how well they currently fulfil the role of team member and the effectiveness of their project team(s).

Creating a project contract

The project contract is introduced and its benefits and value explained. Teams then create a project contract, based on the real project selected for progression during the event, and receive feedback.

Understanding and involving your customers and stakeholders

Teams identify their stakeholders and customers and learn how to manage their expectations, understand their requirements and keep them positively engaged.

Progress reporting

This session explores what needs to be measured, asks who will judge project success, and recommends a reporting process to keep everyone informed and make progress transparent.

Risk and opportunity management

A process and tools are provided to promote a proactive approach to identifying and managing risks and opportunities, with exercises for immediate application to the project being progressed.

Managing issues

Teams review the issues that are currently impeding progress, and explore a process for the early identification and ongoing management of their project issues.

Managing changes to the project

This session looks at a change control process for capturing, evaluating, and tracking changes, so that the project can benefit from enhancements, whilst preventing chaos, delays, and escalating costs.

Creating a project plan

Participants are challenged to question their attitude to planning and their role in bringing the team together to create plans that are realistic and committed to. The basics about planning, common terminology and an eight-step planning process are explained. The team then create a plan using the eight-step planning process.

Monitoring and corrective action

Guidance is provided on how to monitor and take corrective action, so that the project remains on track to achieve the project goal and people remain committed to the project.

Getting to the optimum solution

Teams are challenged to fully understand the problem or opportunity the project presents them with, before they generate, evaluate and select which solution to progress.

Getting implementation right

Participants explore the implementation steps, with report-backs on the role and accountability of the team throughout implementation.

Project reviews

This session provides guidance on how to conduct reviews that recognise effort and promote transfer of learning, with review formats. This final session focuses on what happens after the project team is dissolved, with regard to the benefits, sustainability of the changes, and lessons to be learned.